Meeting folders

For every meeting created in Hippoly, a corresponding folder is automatically generated. This means you don’t have to worry about manually organising meeting minutes or related documents - Hippoly takes care of it for you. All meeting folders are located under the Quick Access section on the files page.

What to know about meeting folders

Automatically created: A meeting folder is automatically generated when a user creates a meeting in Hippoly.
Follows meeting title: The folder inherits its name from the meeting title. If the meeting title changes, the folder name updates accordingly.

Note: You can manually rename the folder from the meeting folder list. However, doing so will break the sync between the meeting title and the folder name - future title changes will no longer update the folder name.

Permission-based access: Only users who have access to the meeting will be able to see its corresponding folder.
Mirrored content: The meeting folder mirrors the meeting content. For example, if you upload a file to the meeting and then delete it from the folder, it will also be removed from the meeting.
Folder restrictions: Meeting folders cannot be moved into other folders. However, files within the meeting folder, including signed meeting minutes, can be moved.

Note: Files added to meetings will no longer be accessible through the meeting if they are moved out of the meeting folder - unless they are attached to an agenda item or are the final signed protocol PDF. These files will still be accessible from the Agenda or Minutes tabs.

Linked to the meeting: The only way to delete a meeting folder is by deleting the meeting itself, you can't delete the folder from the meeting folder list. Deleting a meeting will also delete its folder and all associated files.