Meetings
Meetings in Hippoly cover the full meeting process end-to-end, from inviting participants and preparing materials to running the meeting, approving minutes and digitally e-signing the final version.
Understand Meetings
Hippoly brings structure and clarity to every stage of the meeting. Agendas are easy to build and update, meeting materials are organised into a clear digital board pack, and participants always have access to the latest version of everything they need. When it’s time to meet, discussions, documentation and decisions stay in one place, and the meeting minutes can be created directly in Hippoly, reviewed and approved, and, if required, e-signed as part of the same end-to-end flow.
What Meetings in Hippoly enable
Hippoly helps organisations plan, prepare, conduct and finalise meetings with structure and control. The meeting feature keeps all content, communication, documentation and decisions together, so participants can stay focused and informed before, during and after the meeting.
Agenda creation and preparation
The Agenda builder in Hippoly makes it easy to create clear, structured agendas for your meetings. You can build a well-organised agenda with logical sections and items, and attach the relevant meeting materials directly to each agenda point. This creates a complete digital board pack / board book, making it easy for board members and meeting participants to review documents and prepare effectively before the meeting.
If changes are needed, you simply update the agenda, even after it has been shared. The updated version is instantly available to all participants, so everyone always works from the latest and correct version of the meeting plan.
Running the meeting
When it is time to meet, Hippoly supports both physical and digital meetings. If needed, you can run a video meeting directly in Hippoly, so discussions, material and collaboration stay in one place.
During the meeting, notes and decisions are efficiently captured, helping ensure accuracy and reducing manual follow-up work afterwards.
Meeting minutes and approval
Meeting minutes are created directly in Hippoly. You can:
Create minutes based on the agenda
Reuse minutes structure from a previous meeting
Write minutes from scratch if needed
Create minutes with the help of AI
Once the secretary completes the minutes, the approval process happens inside Hippoly. The people responsible for approving can review the document, leave comments and request changes if needed. This creates a transparent and controlled approval flow without separate email threads or document versions.
If your organisation requires formally signed minutes, the approved document can be e-signed directly in Hippoly with just a click, using the same secure Scrive-powered e-signing as for other documents.
End-to-end control
With Meetings in Hippoly, the full lifecycle of a meeting is handled in one place:
Create and share the agenda
Ensure participants are fully prepared with clear agendas and a complete digital board pack / board book
Conduct the meeting
Create and approve meeting minutes
Optionally e-sign minutes digitally
Everything remains securely stored, traceable and easy to access later, supporting good governance, compliance and efficient board work.