Meetings

Plan, conduct, and document your meetings efficiently and securely —right within Hippoly.

Understand Meetings

In Hippoly, meetings are organized as intuitive, seamless workflows:

• Send invitations and build the agenda — Invite participants and attach add materials (agenda and board pack) directly within the meeting.

• Automatic file organization — A dedicated folder is created for each meeting to store meeting-related documents effortlessly.

• Capture minutes and assign follow‑ups — Write meeting minutes, add actions for tasks and decisions, and assign responsibilities in real-time.

• Finalise and sign minutes digitally — Send meeting minutes for electronic signing, then securely archive the signed version.

Everything you need, from planning to archiving, is integrated in one space to keep your meetings structured, transparent, and easy to reference later.

Meetings FAQ

Who can create Meetings?

All Workspace Members can create meetings. The user who create a meeting get the role of organiser and can edit the meeting settings and agenda.

Why don't everyone in the team see all Meetings?

The default setting of a Workspace is that users only see Meetings where they are added as a Participant. If you want everyone to be able to see all Meetings within the workspace you can turn this on under Workspace Settings.

Who can edit and upload document to a meeting agenda?

The Meeting Organiser and Workspace Administrators can edit, upload documents and share meeting agendas. However, if you need anyone else from your team to be able to contribute to the agenda you can make the person Meeting Administrator.

Can I co-create an agenda with other users?

Yes. You can co-create an agenda with other users, as long as they are assigned as Meeting admins.