Files and folders

Store, organise, and share files securely within your workspace. Everything stays structured, easy to access, and available from both desktop and mobile.

Understand Files and Folders

In Hippoly, all workspace users can:

Create, upload, delete, and view files and folders.
Manage file versions with built-in version control, making it easy to update files and track changes over time.

The folder structure is intended for:

long-term or archived documents that need to stay organised and accessible.
Files in the folder structure can easily be reused in meetings, posts, and discussions across the workspace.

Tip: Files related to a specific meeting should be uploaded directly to the meeting, not to the general folder structure.

Safe file viewing and storage:

All files are protected by multi-layered encryption to ensure security.
Hippoly does not manipulate or change uploaded files - they can always be downloaded in their original format and state.
Common file types like PDFs, PowerPoint presentations, and Word documents can be viewed directly in Hippoly without downloading, helping to prevent the spread of sensitive information.

Files and Folders FAQ

Can I see who has viewed a specific file?

Answer: Yes, under the file details panel you can see who has viewed or downloaded a specific file in Hippoly.

Is my team automatically notified when I upload new files?

Answer: No, uploading files to folders or meetings does not automatically notify your team. If you want to make sure others are aware of the new files, you can share them as a post or as part of a meeting agenda to trigger an automatic notification.

Can I edit my uploaded files in Hippoly?

Answer: No, you can’t edit uploaded files, such as Word or Excel documents, directly in Hippoly. To make changes, you’ll need to download the file to your computer, edit it, and then upload it as a new version.

However, agendas and minutes can be created and edited directly in Hippoly using the built-in editor.

What's the file size limit for uploads?

Answer: Individual files uploaded to Hippoly can be up to 1000 MB (1 GB) in size. The total amount of storage available to your workspace depends on your subscription plan.

Can I download all files from my workspace?

Answer: Yes, you can download all files from your workspace in one go. It's a quick way to back up or transfer everything from your workspace.