E-signing

Hippoly allows you to securely e-sign important documents such as meeting minutes, annual reports, contracts and agreements using Advanced Electronic Signatures (AES), in compliance with the EU eIDAS

E-signing in Hippoly is powered by Scrive, a trusted digital signature provider, giving you a robust, seamless signing experience backed by industry-leading security standards and verified audit trails so you can sign with confidence every time.

Understand e-Signing

What is e-Signing?

E-signing means adding a legally recognised electronic signature to a document. Instead of a wet-ink signature, signers use a digital process to confirm their agreement. The result is legally binding in many jurisdictions and often accepted in courts just like a handwritten signature.

Why It Matters

• Save time and costs of printing, transporting and storing paper documents.

• Sign from anywhere, on any device.

• Track status in real time and follow up directly.

• Keep everything in one place inside Hippoly.

How it works

Hippoly makes it easy to send documents for e-signing directly from your workspace. Any user in the workspace can initiate an e-signing process for supported files. E-signing is available for documents in PDF format, which ensures integrity, consistency and compatibility across devices.

When you start an e-signing process, you choose who needs to sign the document. You can include internal users as well as external parties who are not part of the workspace, which makes it possible to complete agreements and approvals across organisations. The sender can also decide how each signer should verify their identity, such as through eID, SMS PIN or email-based verification, depending on requirements and level of assurance needed.

You can also control the order of signing. This allows you to decide whether all signers can sign in parallel or whether signing should happen in a specific sequence, for example ensuring that a chairperson or key stakeholder signs first or last. Throughout the process, Hippoly and Scrive handle secure delivery, verification, signing and audit logging, so the result is a legally reliable and traceable signed document.

You have full control of the signing process in Hippoly. You can monitor the status in real time, see who has signed and who hasn’t, and send reminders to signers who have not completed their signing. Once all required signers have signed, Hippoly automatically stores the new signed version of the document. The signed and sealed version becomes the active version of the file, while the original unsigned document remains available in the version history for full transparency and traceability.

E-signing FAQ

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